Compete like a bigger business.Without a bigger back office.
Aucta AI builds and runs AI systems that help businesses win more work and spend less time on manual admin. We diagnose where enquiries, quotes and day-to-day operations are slowing you down, then build and run the system that fixes it.
Built on best-in-class infrastructure
Anthropic
OpenAI
Google
Python
TypeScript
Next.js
Supabase
Makeestimated UK ad spend wasted today by slow lead response
Based on Lead Response Management research and UK SME digital ad spend data.
Respondingtoaleadwithin60secondsincreasesconversionbyupto391%.Mostbusinessesreplyinhours.Someneverreplyatall.Everyunansweredenquiryisrevenuethatwalkedstraighttoacompetitor.
Your business is leaking in four places.
Most business owners already know something is wrong. They just can't see exactly where. After sitting with dozens of businesses across trades, construction, manufacturing, and services, these are the four places we consistently find it.
The First-Minute Inbound Deficit
Responding to an enquiry in under 60 seconds delivers a 391% lift in conversion. When teams are on site or busy, inbound calls and forms sit unanswered for hours. Every delayed reply is revenue walking straight to the competitor who answered first.
The Survey & Quoting Lag
Surveys get conducted, but quotes take days of manual desk work to compile, calculate, and send. Without automated follow-up sequences, high-value proposals go quiet while directors get swallowed by the next urgent operational fire.
Manual Admin & Disconnected Tools
Job scheduling, compliance documents, invoicing, and fragmented WhatsApp chains. Skilled technicians and key directors spend 10 to 15 hours every week re-keying data between inboxes, spreadsheets, and software instead of delivering billable work.
Zero Compounding AI Assets
Failing to trigger instant review requests after a 5-star job, or missing automated service renewals. Competitors are building AI assets that compound; operating manually means your payroll must grow linearly just to maintain output.
We know your sector.
Generic AI tools are built for everyone, which means they're perfectly suited to no one. We build to how each industry actually operates: the right language, the right workflows, the right outcomes.
Construction
Tender tracking and response assistance, subcontractor communication automation, document routing, and variation tracking.
Manufacturing & Engineering
Automated purchase order extraction into Sage, Xero, or your ERP of choice, BOM pricing, custom quoting, and 3-way supplier invoice reconciliation.
Renewables / Commercial Solar
Commercial DNO/G99 application triage, lead qualification by property type, automated site survey booking, and compliance tracking.
HVAC & Facilities Management
Seasonal demand handling, inbound triage for residential vs commercial, automated service contract renewals, and PPM scheduling.
Technical Field Trades
Missed call text-back, after-hours AI voice coverage, automated quote follow-up, and review automation for high-volume electrical and plumbing teams.
Professional Services
Automated enquiry qualification, case intake fact-finding, document verification, and CRM data orchestration for boutique firms.
Calculate your
admin & quoting leakage.
Most businesses do not have a lead volume problem. They have an operations leak. Use the model below to estimate the hours and margin you could realistically get back each month.
- Quotes sitting un-chased for over five days
- Manual RAMS and CIS subcontractor paperwork
- Scope variations done on site but never billed
£2,200 in admin time plus £2,646 of margin on enquiries currently going cold.
How this is calculated
6 people × 7 hrs × 4.33 weeks = 182 admin hours a month. We assume 55% of that is automatable in construction & trades, costed at £22/hr fully loaded.
Separately, about 4.2 of your 35 monthly enquiries go cold through slow follow-up. Valued at gross margin on a £3,500 job, not headline revenue.
These are sector averages, not a promise. The point is the order of magnitude. A scoping call replaces them with your actual numbers.
Direct conversation with the person who would build it. No pitch decks.
Not sure what to automate first?
A short guide: seven systems that work in small businesses, five things not to build, and roughly what each costs. No sales pitch, and useful even if you never speak to us.
Systems that run while
you focus on growth.
From problem
to production.
We don't sell generic software, and we don't just hand over code and disappear. We operate as your fractional AI partner, deploying and refining custom systems that scale alongside your business.
Read our full methodologyDiagnostic Discovery
We start with a complimentary 30-minute operational scoping session. We map your pipeline, software stack, and manual bottlenecks to calculate expected ROI before writing a single line of code.
Core System Deployment
We engineer and deploy your custom AI systems in fixed 2–4 week deployment sprints. You get production-ready automations plugged directly into your live operational tools with guaranteed milestones.
Fractional AI Partner
AI is not a set-and-forget tool. We act as your fractional AI partner. We monitor production performance, refine edge cases, and continuously deploy new automations as your operations grow. We build your AI infrastructure. Then we run it.
Teratherm Energy
Surface thermal energy and plumbing, Kent
Built everything from the ground up: a GEO-structured website, an AI email agent using the Microsoft Graph API, lead qualification flows, automated quote generation with PDF delivery, an ROI calculator, and a custom CRM with pipeline board, analytics dashboard, and job tracking. Operating as their Fractional AI Partner on a retained basis.
One conversation.
No commitment.
We diagnose the operational leak, propose a system, and prove it works before you spend a penny. No pitch decks. No follow-up emails you didn't ask for.