Operational waste &
automation calculator.
Estimate the hours and gross margin your business could realistically recover each month by automating routine enquiry handling, quoting, and data synchronization.
Calculate your
admin & quoting leakage.
Most businesses do not have a lead volume problem. They have an operations leak. Use the model below to estimate the hours and margin you could realistically get back each month.
- Quotes sitting un-chased for over five days
- Manual RAMS and CIS subcontractor paperwork
- Scope variations done on site but never billed
£2,200 in admin time plus £2,646 of margin on enquiries currently going cold.
How this is calculated
6 people × 7 hrs × 4.33 weeks = 182 admin hours a month. We assume 55% of that is automatable in construction & trades, costed at £22/hr fully loaded.
Separately, about 4.2 of your 35 monthly enquiries go cold through slow follow-up. Valued at gross margin on a £3,500 job, not headline revenue.
These are sector averages, not a promise. The point is the order of magnitude. A scoping call replaces them with your actual numbers.
Direct conversation with the person who would build it. No pitch decks.
Not sure what to automate first?
A short guide: seven systems that work in small businesses, five things not to build, and roughly what each costs. No sales pitch, and useful even if you never speak to us.
How the diagnostic model works.
We built this calculator to replace vague "AI hype" with defensible operational unit economics.
Book a bespoke scoping callHow are the operational leakage numbers calculated?
The model calculates the true cost of manual admin based on team size, average weekly chasing hours, and fully loaded UK labor costs (salary, National Insurance, pension). It also models margin leakage on inbound enquiries that go cold due to slow response times, using realistic sector-specific gross margins.
What does 'recoverable capacity' mean?
Recoverable capacity is the proportion of routine administrative work that can realistically be automated without sacrificing human oversight or quality. For example, automatically parsing quotes, syncing CRMs, and qualifying leads typically recovers 50% to 65% of manual administrative hours.
Are these figures guaranteed?
The calculator provides baseline diagnostic estimates based on sector averages across UK trades, construction, renewables, manufacturing, and professional services. During a discovery scoping call, we review your actual numbers and processes to produce an exact systems blueprint.
How does Aucta AI help recover this lost revenue?
We design and deploy custom operational systems (automated quoting, intelligent enquiry triage, custom CRMs, and ERP integrations) tailored to your existing software stack, eliminating manual hand-offs and protecting your margins.
Ready to verify these numbers on your own business?
Book a 30-minute scoping call with an operational systems architect. We will map your specific bottlenecks and show you the exact architecture needed to fix them.
Book a Free Scoping Call